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    The University of Texas
    Health Science Center at San Antonio
Executive Vice President for Business Affairs and Chief Financial Officer

Select fiscal year:
2006-2007 | 2005-2006 | 2004-2005 | 2003-2004 | 2002-2003
2001-2002 | 2000-2001 | 1999-2000 | 1998-1999 | 1997-1998 | 1996-1997

FY2007
  FY2007, Active Bulletins (Sept. 2006-Aug. 2007)        Top   |  Current FY
Bulletin Date From Subject
01-2007 11/28/2006 Executive VP/CFO Consolidation of Shipping Services through a Single Web-based Vendor
02-2007 12/14/2006 Executive VP/CFO Processing and Record Retention of Financial Contracts
Attachment A: External Agreements Matrix
Attachment B: General Procedure Contract Checklist
03-2007 02/12/2007 Executive VP/CFO FY 2007 Annual Physical Inventory Packets
04-2007 04/02/2007 Executive VP/CFO Direct Deposit of Employee Reimbursements
05-2007 05/29/2007 Executive VP/CFO Procurement of Printing Services
06-2007 06/25/2007 Executive VP/CFO FY 2007 Year-End Closing Procedures and Processing Deadlines and FY 2008 Processing Dates
07-2007 08/15/2007 Executive VP/CFO Increase in Mileage Reimbursement Rate Effective September 1, 2007

FY2006
  FY2006, Active Bulletins (Sept. 2005-Aug. 2006)        Top   |  Current FY
Bulletin Date From Subject
01-2006 09/09/2005 Executive VP/CFO Increase for In-State Meals, Lodging, and Mileage Rates
02-2006 10/04/2005 Executive VP/CFO Increase In-State Mileage Reimbursement Rate
03-2006 12/13/2005 Executive VP/CFO Decrease in Mileage Reimbursment Rate Effective January 1, 2006
04-2006 02/15/2006 Executive VP/CFO FY 2006 Annual Physical Inventory Packets
05-2006 03/27/2006 Executive VP/CFO Eliminating Distribution of Purchase Order Paper Copies
06-2006 03/24/2006 Executive VP/CFO Business Affairs Express Delivery and Payroll Distribution
07-2006 06/28/2006 Executive VP/CFO Texas Office of State Federal Relations (OSFR) Form for Washington D.C. Travel
08-2006 06/28/2006 Executive VP/CFO FY 2006 Year-End Closing Procedures and Processing Deadlines and FY 2007 Processing Dates
09-2006 08/17/2006 Executive VP/CFO Medical and Security Evacuations and Travel Assistance Abroad

FY2005
  FY2005, Active Bulletins (Sept. 2004-Aug. 2005)        Top   |  Current FY
Bulletin Date From Subject
01-2005 10/19/2004 Executive VP/CFO Lease of Building Space (revised)
02-2005 10/19/2004 Executive VP/CFO Contracted Temporary Employment Services
03-2005 11/8/2004 Executive VP/CFO Reserved Purchase Orders
04-2005 01/18/2005 Executive VP/CFO Revised Policy for official Functions and Entertainment Paid with Discretionary Funds
05-2005 01/18/2005 Executive VP/CFO Business Affairs Forms Requiring Social Security Numbers
06-2005 02/01/2005 Executive VP/CFO Office Products HUB Vendor
07-2005 02/17/2005 Executive VP/CFO Annual Physical Inventory Packets
08-2005 05/10/2005 Executive VP/CFO Refunds, Reimbursements and Patient Study Payments - Local/State Voucher and Travel Voucher Transactions Not Requiring Payee SSN
09-2005 06/23/2005 Executive VP/CFO FY 2005 Year-End Closing Procedures and Processing Deadlines and FY 2006 Processing Dates

Untitled
  FY2004, Active Bulletins (Sept. 2003-Aug. 2004)        Top   |  Current FY
Bulletin Date From Subject
01-2004 09/17/2003 Executive VP/CFO Bank One Corporate Travel Card
02-2004 10/01/2003 Executive VP/CFO Non-employee Service
03-2004 10/15/03 Executive VP/CFO List of University-Wide Equipment Maintenance Service Contracts
04-2004 10/15/03 Executive VP/CFO Revision of Campus Mail Runs
05-2004 02/12/04 Executive VP/CFO FY2004 Annual Physical Inventory Packets and Related Training Workshop
06-2004 2/27/04 Executive VP/CFO Travel Services Guidelines
07-2004 3/2/04 Executive VP/CFO Processing "Urgent" Requisitions
08-2004 6/21/04 Executive VP/CFO FY 2004 Year-End Closing Procedures and Processing Deadlines and FY 2005 Processing Dates
09-2004 6/28/04 Executive VP/CFO Safe and Vault Combinations

FY2003
  FY2003, Active Bulletins (Sept. 2002-Aug. 2003)        Top   |  Current FY
Bulletin Date From Subject
12-2003 6/30/03 Executive VP/CFO Year-End Local/State Voucher Deadlines
11-2003 6/30/03 Executive VP/CFO Year-End Procedures for Travel Requisitions and Travel Reimbursement Vouchers
10-2003 6/25/03 Executive VP/CFO Contracted Temporary Employment Services
09-2003 6/12/03 Executive VP/CFO FY 2002-2003 Year-End Closing Procedures and FY 2003-2004 Processing Date
08-2003 5/7/03 Executive VP/CFO Policy on Security Background Checks
07-2003 6/12/03 Executive VP/CFO Over Shipments on Purchase Orders
06-2003 6/12/03 Executive VP/CFO Travel Guidelines
Superceded by Bulletin 06-2004
05-2003 3/7/03 Executive VP/CFO Rate Increase for Airborne Flight-Ready Express Envelopes
04-2003 3/7/03 Executive VP/CFO Printing and Copying Service Requirements
03-2003 2/3/03 Executive VP/CFO List of University-Wide Equipment Maintenance Service Contracts
02-2003 1/31/03 Executive VP/CFO Annual Physical Inventory Packets and Related Training Workshop
01-2003 3/7/03 Executive VP/CFO Contracted Temporary Employment Services
Superceded by Bulletin 10-2003

Business Affairs Bulletins, 2001-2002 - Executive Vice President of Business Affairs - The University of Texas Health Science Center at San Antonio   FY2002, Active Bulletins (Sept. 2001-Aug. 2002)        Top   |  Current FY
Bulletin Date From Subject
06-2002 2/20/02 Executive VP/CFO Prior Approval Form Required for Individuals Doing Business as a Sole Proprietorship
08-2002 4/19/02 Executive VP/CFO Personnel Requisition Form (HR-1)
Download form
09-2002 5/1/02 Executive VP/CFO Automobile Insurance Coverage for Officers and Employees and General Requirement for the Use of Vehicles
12-2002 6/19/02 Executive VP/CFO Access Control Executives (ACE) New Policy Announcement
13-2002 6/20/02 Executive VP/CFO Policy on Lump Sum Payment Process
14-2002 6/20/02 Executive VP/CFO UTHSCSA Performance Evaluation Program for Classified and Administrative and Professional (A&P) Employees
17-2002 8/7/02 Executive VP/CFO Check Pickup Policy
18-2002 8/12/02 Executive VP/CFO Employee Recognition Programs
19-2002 8/23/02 Executive VP/CFO Year-End Transfer of Funds (TOF) Deadlines
21-2002 8/28/02 Executive VP/CFO Purchasing Policy Changes: A. Repair Process and B. Requisition Process
22-2002 8/28/02 Executive VP/CFO Revised Accounting Forms

Untitled FY 2001, Active Bulletins (Sept. 2000-Aug. 2001)        Top  |  Current FY
Bulletin Date Issued From Subject
03-2001 12/20/00 Accounting Non-resident Aliens Required to Have Taxpayer Identification Number to Claim Tax Treaty Benefits
08-2001 8/29/01 Executive VP/CFO State Contract, United Parcel Service Overnight and Second-Day Delivery Service

Untitled FY 2000, Active Bulletins (Sept. 1999-Aug. 2000)        Top  |  Current FY
Bulletin Date Issued From Subject
99/00-03 09/01/1999 Purchasing Change of Purchase Bid Thresholds and Implementation of New Contractual Clause per House Bill 826, 76th Texas Legislature
99/00-07 10/18/1999 Purchasing Update Regarding Dispute Resolution Clause per House Bill 826, 76th Legislature
99/00-02-2000 6/15/2000 Vice President ComplianceLine Posters
99/00-03-2000 6/15/2000 Vice President Travel and Entertainment Expenditures
99/00-05-2000 7/10/2000 Vice President Retroactive Payroll Transfers
99/00-07-2000 8/10/2000 Vice President Policy for University Paid Parking Benefit (UPP)
99/00-08-2000 8/21/2000 Vice President Access to Daily Transaction Listings (DTL's) and Monthly Ledgers (ML's) for FY 2001
99/00-09-2000 8/31/2000 Vice President Procedural Changes Regarding Notification Requirements For Personnel Traveling to Washington, D.C.

Untitled FY 1999, Active Bulletins (Sept. 1998-Aug. 1999)        Top  |  Current FY
Bulletin Date Issued From Subject
98/99-06 12/21/1998 Budget & Payroll PBS Deadlines
98/99-07 01/28/1999 Accounting Areas of Responsibility in the Office of Accounting
98/99-08 02/02/1999 Accounting Payment of honorariums to foreign nationals with B-1, B-2, WB or WT visitor visa status now allowed under certain conditions
98/99-09 02/11/1999 Accounting Revised Class Code Listing
98/99-12 07/14/1999 General Services Change of Health Science Center Zip Code and Implementation of Departmental Mail Codes
98/99-16 08/26/1999 Accounting Prompt Payment Law -- automatic payment of late payment interest

Untitled FY 1998, Active Bulletins (Sept. 1997-Aug. 1998)         Top   |  Current FY
Bulletin Date Issued From Subject
97/98-06 09/17/97 Exec. Director of Financial Services Substantiation Requirements for Official Business Expense Payments
97/98-07 10/10/97 Exec. Director of Financial Services Processing Payments to "Temporary Associates"
97/98-08 01/12/98 Accounting Nonresident Aliens - Taxpayer Identification Numbers Now Required
97/98-09 01/13/98 Exec. Director of Financial Services Documentation and Approval Requirements for IDT Charges
97/98-11 01/16/98 Accounting Revised Employee Independent Contractor Classification Checklist
97/98-12 02/10/98 General Services Mail Preparation Specifications
97/98-13 03/06/98 Exec. Director of Financial Services Procedures for Reporting Petty Cash Shortages
97/98-14 03/09/98 Accounting Revised Form W-7, Application for IRS Individual Taxpayer Identification Number (Applicable to "Nonresident Aliens")
97/98-17 05/08/98 Accounting Request for Authorization of Signature Form - Change in Approval Requirement
97/98-20 06/23/98 General Services Revised Operating Procedures-Mail Services Standard Mail A (formerly 3rd Class Bulk Mail)
97/98-22 08/10/98 Accounting Travel Advances
97/98-24 08/26/98 Accounting Nonresident Aliens - Clarification of taxpayer identification number requirements

Bulletins 96-97 FY 1997, Active Bulletins (Sept. 1996-Sept. 1997)         Top   |  Current FY
Bulletin Date Issued From Subject
96/97-04 09-19-96 Accounting Elimination of duplexed journal voucher backup
96/97-05 10-01-96 Accounting Credit Card Chargebacks
96/97-08 11-08-96 Accounting Taxpayer Identification Numbers for Non-payroll Disbursements to "Nonresident Aliens"
96/97-09 11-12-96 Accounting Payments to International visitors (Nonresident Aliens) for participation in clinical studies
96/97-11A 12-12-96 General Services Mail Services Outgoing Mail Account Number Change/Verification Form
96/97-15 03-17-97 Accounting Direct payments to vendors on behalf of international visitors who are not employees of the Health Science Center
96/97-18 04-10-97 Accounting Revised Action Notice Form

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