M E M O R A N D U M
| TO: | All Departments |
| FROM: | Deborah Cornwell Director of Materials Management |
| DATE: | December 12, 1996 |
| SUBJECT: | Mail Services Outgoing Mail Account Number Change/Verification Form |
All postage charges for outgoing First-Class Mail are charged to the departmental account number initially approved by each department, corresponding to each department’s zip+4 number.
Effective January 2, 1997, Mail Service employees will not change the account number for outgoing First-Class Mail unless it is accompanied by a completed Mail Services Outgoing Mail Account Number Change/Verification Form, possessing a legible authorized signature for the account number to be charged. A sample of the form is attached. Pads of 100 forms are available from General Stores. Order stock number 395-040-034.
Parcels or First-Class Mail requiring special services such as Registered, Certified, Express Mail, Special Delivery or Insured Mail require a completed Shipping Request Form, possessing a legible authorized signature for the account number to be charged. Shipping Request Forms are also available from General Stores. Order stock number 395-040-093.
If you have any questions, please call me at extension 5960, or Mr. Joe Gonzalez, Mail Service Supervisor at extension 5992.
MAIL SERVICES OUTGOING MAIL All outgoing mail will automatically be charged to
corresponding department's DATE:_________________ NUMBER OF PIECES:___________________ ACCOUNT NUMBER: _________________________________________ DEPARTMENT:______________________________________________ ROOM NUMBER:_________________ZIP + 4 NUMBER:______________ NAME:_____________________________________________________ AUTHORIZED |