Financial Services Bulletin 98/99-07
(Supersedes FSB# 97/98-02)
January 28, 1999
M E M O R A N D U M
| TO: | All Department Chairmen, Deans, Administrative Heads, CAP Representatives |
| FROM: | Thad J. Dorsey, Jr., Director of Accounting |
| SUBJECT: | Areas of Responsibility in the Office of Accounting |
Attached is a listing of Accounting personnel and their particular area of responsibility. Questions should be directed to the person listed. Questions that do not fall under any of the listed transactions should be directed to Customer Services at extension 6085.
This listing will be the last listing sent out via a Financial Services Bulletin. We have added this listing to the Accounting website located at
http://finserv.uthscsa.edu. This website will be updated as personnel changes occur to provide the most current contact in any particular area of the Office of Accounting. We hope you will find this enhancement to our website useful.Click here to view the
most current listing of Areas of Responsibility for the Office of Accounting.
OFFICE OF ACCOUNTING
| TYPE OF TRANSACTION | NAME | EXT. | EMAIL ADDR |
Authorized Signatures |
Selena Benavides-Jackson |
6103 |
BENAVIDES |
| Business Travel Account (BTA) | Cheri Boubel | 6117 | BOUBEL |
| Credit Application | |||
| -Information for Vendor | Tina Gonzales | 6095 | GONZALEST |
| Daily Transaction Listing | |||
| -Distribution | Tina Gonzales | 6095 | GONZALEST |
| -Questions | Call Customer Svcs | 6085 | |
| Encumbrances | Joyce Cawlfield | 6115 | CAWLFIELD |
| Federal I.D. Number for UTHSC | Tina Gonzales | 6095 | GONZALEST |
| Financial Reports | |||
| -Distribution | Tina Gonzales | 6095 | GONZALEST |
| -Questions | Call Customer Svcs | 6085 | |
| IRS Information Returns,
1099, 1042S, and W-9 Processing |
Selena Benavides-Jackson |
6103 |
BENAVIDES |
| International Visitor
Payment Processing |
Selena Benavides-Jackson |
6103 |
BENAVIDES |
| Inter-Departmental Transfers | Carolyn Doyon | 6087 | DOYON |
| Ledger Sheets | |||
| -Distribution | Tina Gonzales | 6095 | GONZALEST |
| -Questions | Call Customer Svcs | 6085 | |
| Local Checks | |||
| -Canceling-Stop Payments | Tammy McKennon | 6110 | MCKENNON |
| -Tracking | Tammy McKennon | 6110 | MCKENNON |
| New Account Memos | Jonna Belzung | 6088 | BELZUNG |
| Property Management | |||
| -Annual Inventory | Joe Ouellette | 5975 | OUELLETTE |
| -Change of Chairman | Letty Davila | 5977 | DAVILA |
| -Daily Receiving Report | Ken Koehne | 5976 | KOEHNE |
| -Deletion Request for Lost or Stolen Items | Letty Davila |
5977 |
DAVILA |
| -Equipment Move Request | Della Miller | 5974 | MILLERDM0 |
| -Equipment to be
Tagged, Detagged, and Retagged |
Raymond Rodriguez |
5978 |
RODRIGUEZR0 |
| -Excess, Surplus & Unserviceable Items | Letty Davila | 5977 | DAVILA |
| -Property Acquisition | " | " | " |
| -Property Removal Permit | Della Miller | 5974 | MILLERDM0 |
| -Property Transfer Notice | Letty Davila | 5977 | DAVILA |
| -Signature Authorization | Letty Davila | 5977 | DAVILA |
| -Texas Surplus Property | Joe Ouellette | 5975 | OUELLETTE |
| -Transfers | Joe Ouellette/ Letty Davila |
5975 | OUELLETTE/ DAVILA |
| Purchase Orders | |||
| -Satellite Orders (LAR, DOPC,
Physical Plant, Gen'l Svcs) |
Yolanda Montes |
6127 |
MONTES |
| -Purchase Orders | Rhonda Duarte | 6112 | DUARTER |
| -Maintenance Contracts (X-6000) | Sandra Martinez | 6107 | MARTINEZSA |
| -Physical Plant Contracts | Yolanda Montes | 6127 | MONTES |
| Regulations-Local Accounts | Donna Henckel | 6124 | HENCKEL |
| -State Accounts | " | " | " |
| -Travel | " | " | " |
| Service Vouchers | |||
| -Books & Subscriptions | Virginia Rojas | 6125 | ROJAS |
| -Consultant Payments | " | " | " |
| -Membership Dues | " | " | " |
| -Employee Reimbursements | " | " | " |
| -Entertainment | " | " | " |
| -Labor | " | " | " |
| -Patients in a Study | " | " | " |
| -Prepayments | " | " | " |
| -Registrations | Donna Henckel | 6124 | HENCKEL |
| -Renewals | Virginia Rojas | 6125 | ROJAS |
| -Stipends | Jonna Belzung | 6088 | BELZUNG |
| -Stipends to International Visitors | " | " | " |
| -Subgrants | Carolyn Doyon | 6087 | DOYON |
| -Texas Surplus | Joe Ouellette | 5975 | OUELLETTE |
| State Warrants | |||
| -Canceling/Stop Payments | Laura Weeks | 6109 | WEEKS |
| -Tracking | " | " | " |
Time and Effort Reporting |
Selena Benavides-Jackson |
6103 |
BENAVIDES |
| Transfer of Funds | Call Customer Svcs | 6085 | |
| Travel Vouchers | Donna Henckel | 6124 | HENCKEL |
| Vendor Identification Number | Esther Gonzales | 5954 | GONZALESE |
| If your question does not fit
one of the above categories above |
Call Customer Svcs |
6085 |