- General Information About
the Agreement
- Who is Eligible
- Who is Not Eligible
- Student End User License Agreement
- UTHSCSA Guidelines for Purchases and Step-by-Step Purchasing
Procedures
- Product Descriptions
- Product Pricing
- Frequently Asked Questions
The University of Texas System has a Campus Enterprise Agreement (CEA) with Microsoft
Corporation, giving University of Texas System (UTS) students, faculty, and staff access
to many of Microsoft's popular computer software titles for a nominal fee. The software
titles include operating systems, desktop productivity tools, and infrastructure server
and messaging products. In general, the agreement provides that every UTS student, faculty
member, and staff employee can use the latest versions of select Microsoft software both
on campus and at home. However you should know:
1. Certain restrictions do apply. Read the frequently
asked questions below.
2. Students must complete an End User License Agreement on
or before your first purchase of CEA software from the Bookstore.
3. Faculty and Staff do not need to complete an End User License agreement.
4. To purchase software, you must present a valid UTHSCSA identification card.
There are no exceptions to this rule, so don't ask.
5. No "purchasing or pick-up favors" for other co-workers, family members,
friends, etc. will be permitted.
- Students
You must be currently enrolled in at least one class which, when successfully completed, will result in the awarding of credit hours verifiable through the Office of Student Services. - Faculty and Staff
The Microsoft CEA requires that for Faculty or Staff to purchase a particular product for use on their personally-owned computers, they must already be using that software on their university-owned computer. This means that if the UTHSCSA does not provide you with a computer, you are ineligible to purchase any of the products covered by the Campus Enterprise Agreement for your personal use. - Departments
UTHSCSA departments have two options. A department may either (1) purchase the media from the Bookstore using a Bookstore Departmental Requisition, or (2) download the software from a server in Computing Resources (contact Triage for more information).
- Anyone who cannot qualify as a student or employee of the UTHSCSA (see the FAQs for more information)
- Anyone enrolled exclusively in non-credit courses (i.e., Continuing Education).
- Conference attendees
- Alumni
- Visitors
- Individuals/companies and their employees, who have been hired on a contractual basis for services on or off campus
- UTHSCSA employees who do not use a computer at work.
- Retired Faculty and Staff - Microsoft requires that those who do not use a computer at work may not take the software home. For this reason, Microsoft products may not be distributed to retired faculty and staff.
Students must read, understand, and sign this agreement prior to purchasing:
UTHSCSA Guidelines The UTHSCSA Bookstore will handle distribution and verification for departmental and personal purchases. Departmental purchases must be completed on a Bookstore Departmental Requisition. Purchases of CEA software for personal purposes are completed using the following steps: Purchasing Process step-by-step (Personal software purchases only):- If you are a student, before visiting the Bookstore to purchase software for the first time, complete an End User License Agreement and bring it with you. The EULA is kept on file at the Bookstore, and is valid for the duration of the four year term of the U.T. System Campus Enterprise Agreement contract.
- A valid UTHSCSA identification card must be presented at time of purchase.
- Your UTHSCSA identification number is cross-referenced in the database to your customer purchase history. This determines what titles you have purchased previously, and which can still be purchased. You may purchase only one copy of each title per customer. If you are a student, you will be asked to complete an end-user license agreement (EULA) for your first purchase.
- You will be asked which software titles you wish to purchase. See Product Descriptions below.
- Your software media and an invoice will be given to a cashier to whom you will make payment. The cashier will collect your money and issue you a receipt. Software is priced per compact disk. See Product Pricing information below.
- You must check your purchase before you leave the bookstore to ensure that you
received the correct software media. Once you leave the bookstore, no refunds will be
permitted. Exchanges will only be made for the same software title, and only if requested
within 90 days of the date of purchase. Keep your copy of the invoice. It is your proof of
the purchase date.
- Office XP Professional, $15
- Windows XP Professional, $5
- FrontPage 2002, $5
- Microsoft Office (Mac v.X), $5
- Microsoft Office (Mac 2001), $5
- Microsoft Visual Studio.NET, $30
The price per CD is $5. The price being charged covers the bookstore's cost of purchasing the compact disks; there is no markup. Please understand that if the vendor who supplies us with CDs raises its price, we must raise our price by an equivalent amount to cover our out-of-pocket costs; however, we do not expect the price to rise appreciably during the four year term of the contract.
Regardless of the software title you choose, you pay the same per CD price. There is only one software title on a compact disk. Some titles include multiple CDs and must be purchased together as a set.
Frequently Asked QuestionsQ: I am currently a resident at University Hospital, but I went to school at
UTHSCSA. Am I eligible?
A: No. You must be a currently enrolled student, or be employed by the UTHSCSA
to be eligible. The contract between Microsoft and the UT System does not extend
benefits to former students (residents, interns, etc.) of the UTHSCSA. The contract
also does not extend benefits to organizations with which the UTHSCSA is affiliated, such
as the University Hospital or the VA Hospital. To be eligible to purchase Microsoft CEA
software, you must qualify as either a student or employee of the UTHSCSA, and be
able to present a valid UTHSCSA identification card. If you believe that you qualify as a
student or employee of the UTHSCSA, but you do not have a UTHSCSA identification card, you
will need to get one. Visit with the UTHSCSA department or school with which you have
affiliation, and ask them what you must do to obtain a UTHSCSA identification card.
Q: Can I have my order sent to me via Campus Mail?
A: No, because of the necessary verification process, all purchases must be done in
person.
Q: How much does the software cost? Can I get more than one title on each CD?
A: See "Product Pricing" above. Regardless of
the software title you choose, the cost is the same per CD. There is only one software
title on a compact disk. Some titles include multiple CDs and must be purchased together
as a set.
Q: What is this program about? Why is it so inexpensive?
A: In a nutshell, UT purchased a license to use several Microsoft titles over a four-year
period. The purchase price is actually set to cover the cost of the media, not the
software.
Q: Do I pay tax?
A: All personal purchases will be charged tax. Only departments are tax exempt.
Q: If I lose my CDs, can I get another one? What if it’s defective?
A: Replacements will be given only for defective copies. Lost CDs cannot be replaced.
Exchanges will be made within 90 days of the date of purchase, but only for the very same
title. No refunds will be given, only even exchanges on defective products.
Q: If I lose one CD out of a set, do I have to buy the whole set again?
A: Unfortunately, yes. Because our ordering/tracking system sees the set as one
complete unit, we cannot "break apart" sets.
Q: Can I buy a copy of Office for Mac and a copy of Office for Windows?
A: Yes. These are considered as two separate titles.
Q: I understand that I can purchase only one copy of each title, but this is a
four-year contract and Microsoft is bound to release a new version of these software
titles. How does that affect me?
A: New versions of titles are considered as two separate titles. So, you can
purchase one copy of the new title.
Q: When will the other titles be available? How will I find out?
A: Check the bookstore's webpage. As other titles become available, we will list them
here..
Q: Who do I call for help if I have a problem or question?
A: Due to the nature of the contract, the only support available is the extensive
help system on the media itself. You may obtain on-line assistance via the Microsoft
Support Online or purchase phone support from Microsoft. For more information visit: http://www.microsoft.com/support/