Vendor Resources & Forms
Purchase Order Fraud Alert
We have recently become aware of fraudulent purchase orders purporting to originate from The University of Texas Health Science Center at San Antonio and being placed with suppliers of electronics and IT equipment. These counterfeit purchase orders are usually for popular items that can easily be resold (e.g., hard drives, projectors, laptop PCs, routers, etc.).
Please note that the university’s Internet address is www.uthscsa.edu, and any email correspondence regarding potential merchandise orders would originate from an address ending in @uthscsa.edu. It is not our practice to ask our suppliers to ship to addresses that are not Health Science Center campus or clinic facilities. It is also not our practice to place orders for merchandise that will be picked up at supplier premises. Given a recent increase in this fraudulent activity, we ask that recipients of suspicious purchase orders confirm the validity of orders by contacting us at email@example.com.
Common features of the vendor-targeted scam using counterfeit Health Science Center Purchase Orders:
- Goods ordered are usually popular electronic or IT items that can easily be resold
- Orders may start with an e-mail inquiry asking for a quote for a small order, followed by a subsequent request for quote on a larger order
- Orders have a Ship To address that is not a Health Science Center facility.
- The order designates a residential Ship To address, or
- indicates the merchandise will be picked up at the supplier’s premises.
- Bogus contact information such as invalid phone numbers, or Purchasing department email addresses using a bogus extension, such as @uthscs.com or @uthscsaedu.mygbiz.com.
Important Vendor Forms & Links
- Memo to Vendor Revised: 31 January 2013
- State Sales Tax Exemption Certificate Revised: 17 March 2011
- Vendor/Payee Set-Up Form Revised: April 2013
- Purchase Order Terms & Conditions Revised: 14 November 2013
- Bid Terms & Conditions Revised: June 2007
- UT Health Science Center Competitive Bids
- Historically Underutilized Business
- Open Records Request