Facilities Management (FM) is proud to introduce two new processes for Department Funded Setups and Facilities Management Funded Work using our electronic workflow system. These are the two final processes in a series of four work request forms to help eliminate the tedious routing and processing of paper forms. Department Funded Setups can be used to request the arrangement of tables and chairs for events such as conferences, graduations, etc. FM Funded Work are maintenance services which are directly related to the operation and sustainment of the HSC's physical infrastructure. These services are rendered by FM free of charge. Along with the two other processes already in use to request renovations and moves, the Setup and Maintenance requests negate the need to fill out and print forms, obtain approval signatures, and then route them through campus mail to FM. Requests can be created online, forwarded to the fund approver, and then sent electronically to our work centers. Through 'event-based email confirmation', the requestor is apprised of the request's status as it travels through the process. From the time the request is initiated, to the point it arrives at the approver's queue, and to the eventual assignment of an official work order number, the requestor will know the status of their request. Additionally, requests can be reviewed anytime in the requestor's personal “Dashboard”. A user guide is available that explains this simple, straightforward process. WorkFlowGen can be accessed by visiting FM's website. It is available to HSC employees at all campuses including the Harlingen, Laredo, and Edinburg sites. System requirements are:
- UTHSCSA login
- Internet Explorer browser version 7 or better
- Adobe Acrobat Reader version 9
We think that you will find the system a much improved way to request Set-up and Maintenance support from FM. Give the system a try and, as always, we welcome your feedback. Sincerely,
Gary L. Tate
UTHSCSA Facilities Management
Assistant Director for Business Services
Email: tateg@uthscsa.edu
Phone (210) 567-2880
Fax: (210) 567-2897 |
