Facilities Management is proud to introduce a new process for Department Funded Moves using our electronic workflow system. This is the second process in a series of work request forms to help eliminate the tedious routing and processing of paper forms. It is very similar to the electronic form used to request Department Funded Work launched earlier by FM. Customers will no longer have to fill out and print forms, manually obtain approval signatures, and then route them through campus mail to FM. Now, requests can be created in an online web form, forwarded to the fund approver, and then sent electronically to FM.

Through event-based email confirmation, the requestor is apprised of the request's status as it travels through the WorkFlowGen process. From the time the request is initiated to the point it arrives at the approver's queue to the eventual assignment of an official work request number, the requestor will know the status of their request. Additionally, requests can be retrieved and reviewed anytime in the requestor's personal * Dashboard for quick reference.

We have written a user guide that explains this simple, straightforward process. It includes a list of Frequently Asked Questions (FAQs) to help new users. WorkFlowGen can be accessed by visiting our website here.

Although we have only released the forms to request Department Funded Work and Department Funded Moves at this time, we plan to add processes for Set Up requests and Building Maintenance requests in the future. WorkFlowGen is available to HSC employees at all campuses including the Harlingen, Laredo, and Edinburg sites. The only requirements are:

• UTHSCSA login
• Windows 2000 SP4 or Windows XP2 with Internet Explorer browser
  version 6.0 or later;
• Mac OS X version 10.4 or later with Safari browser 2.0;
• Adobe Acrobat Reader version 8.0 or later

We are very appreciative of the help provided by UTHSCSA Integrated Management Information Systems whose assistance made this joint effort possible.

We think that you will find the system a much improved way to request move support from Facilities Management. Please give the system a try the next time you or someone in your department needs to request a department funded move.

Sincerely,

Gary L. Tate
UTHSCSA Facilities Management
Assistant Director for Business Services
Email: tateg@uthscsa.edu
Phone (210) 567-2880
Fax: 210-567-2897