Chapter 6 - Fiscal Policies & Procedures

6.1 ACCOUNTING

• 6.1.1 Accounting Office Responsibility and Authority
• 6.1.2 Definitions
• 6.1.3 Fund Groups
• 6.1.4 Payments to Consultants and Non-Employees
• 6.1.5 Types of Services for State and Local Purchases
• 6.1.6 Requirements for Official Functions and Entertainment
• 6.1.7 Discretionary Funds
• 6.1.8 Local/State Voucher
• 6.1.9 Automatic Late Payment Interest
• 6.1.10 Required Voucher Back-up
• 6.1.11 PeopleSoft Web Requisition (REQ) Purchases and Payments
• 6.1.12 Refunds
• 6.1.13 Inter-Departmental Transfers (IDT)
• 6.1.14 Supplying and Billing for Products or Services Outside of the Health Science Center
• 6.1.15 Electronic Fund Transfers (EFT) by Federal and Other Agencies

6.2. TRAVEL POLICIES AND PROCEDURES

• 6.2.1 Travel Policy Sources
• 6.2.2 Leave Accounting
• 6.2.3 Foreign Travel
• 6.2.4 Contract Travel Agencies
• 6.2.5 Contract Airfares
• 6.2.6 Contract Lodging
• 6.2.7 Car Rental Firms
• 6.2.8 Individual Travel Credit Cards
• 6.2.9 Authorization to Travel for Employees, Students and Residents
• 6.2.10 Authorization to Travel for Consultants and for Services Performed by Persons Other Than Employees
• 6.2.11 Travel Advances
• 6.2.12 Purchase of Airline Tickets
• 6.2.13 Purchase of Airline Tickets for Official Visitors
• 6.2.14 General Reimbursement Policies
• 6.2.15 Receipts for Travel Expenses
• 6.2.16 Packaged Travel Arrangements
• 6.2.17 Apartment Lease
• 6.2.18 Business and Personal Combination Trips
• 6.2.19 Voucher Form and Account Section Usage
• 6.2.20 Travel Voucher General Instructions
• 6.2.21 Transportation Expenses on Travel Voucher
• 6.2.22 Meals and Lodging Expenses on Travel Voucher
• 6.2.23 Other Reimbursable Travel Expenses on Travel Voucher
• 6.2.24 Travel to Washington D.C.
• 6.2.25 State Fuel Cards
• 6.2.26 Use of University of Texas System Aircraft

6.3 PROPERTY CONTROL

• 6.3.1 General Policy
• 6.3.2 Acquisition of State Property
• 6.3.3 Deletion of State Property
• 6.3.4 Changes and Reporting
• 6.3.5 Physical Inventories
• 6.3.7 Equipment Moves
• 6.3.8 Property Removal Permit

6.4 BURSAR

• 6.4.1 Responsibility
• 6.4.2 Cash Receipts/Deposits
• 6.4.3 Petty Cash Fund
• 6.4.4 Investment of Funds
• 6.4.5 Credit Card Merchant Requirements

6.5 PAYROLL SERVICES

• 6.5.1 Processing
• 6.5.2 Types of Payrolls
• 6.5.3 Instructions for Hourly/Overtime Pay
• 6.5.4 Payroll Reporting
• 6.5.5 Supplemental Payments to Employees
• 6.5.6 Payment to Nonresident Aliens
• 6.5.7 Direct Deposit
• 6.5.8 Stipend Payments to Students

6.6 MATERIAL MANAGEMENT

• 6.6.1 Responsibilities
• 6.6.2 General Stores
• 6.6.3 Warehousing
• 6.6.4 Central Receiving
• 6.6.5 Linen Services
• 6.6.6 Mail Services
• 6.6.7 University Vending Services
• 6.6.8 University Dining Services

6.7 PURCHASING

• 6.7.1 Policies
• 6.7.2 General Purchasing Procedures - Commodities
• 6.7.3 Special Purchasing Procedures - Commodities
• 6.7.4 General Purchasing Procedures - Services over $5,000
• 6.7.5 Special Purchasing Procedures - Services
• 6.7.6 Delivery Follow-up and Expediting
• 6.7.7 Other Information
• 6.7.8 Reporting of Service Contracts

6.8 HISTORICALLY UNDERUTILIZED BUSINESS (HUB)

• 6.8.1 Policy
• 6.8.2 Administration and Responsibilities
• 6.8.3 Definitions
• 6.8.4 Good Faith Effort Goals

6.9 BOOKSTORE

• 6.9.1 Responsibility
• 6.9.2 Orders
• 6.9.3 Required Book Lists
• 6.9.4 Departmental Manuals
• 6.9.5 Graduation Caps and Gowns
• 6.9.6 Return Policy

6.10 ENDOWMENTS

• 6.10.1 Endowments
• 6.10.2 Gifts: Acceptance, Processing, and Solicitation
• 6.10.3 Establishment and Management of Endowments

Chapter 6 - Table of Contents (pdf)