Handbook of Operating Procedures

Chapter 6 - Fiscal Policies & Procedures

6.1 ACCOUNTING

6.1.1 Accounting Office Responsibility and Authority

6.1.2 Definitions

6.1.3 Class Codes

6.1.4 Delegation of Authority to Sign

6.1.5 Fund Groups

6.1.6 Payments to Consultants and Non-Employees

6.1.7 Types of Services for State and Local Purchases

6.1.8 Requirements for Official Functions and Entertainment

6.1.9 Discretionary Funds

6.1.10 Local/State Voucher

6.1.11 Automatic Late Payment Interest

6.1.12 Required Voucher Back-up

6.1.13 PeopleSoft Web Requisition (REQ) Purchases and Payments

6.1.14 Refunds

6.1.15 Inter-Departmental Transfers (IDT)

6.1.16 Supplying and Billing for Products or Services Outside of the Health Science Center

6.1.17 Electronic Fund Transfers (EFT) by Federal and Other Agencies

6.2. TRAVEL POLICIES AND PROCEDURES

6.2.1 Travel Policy Sources

6.2.2 Leave Accounting

6.2.3 Foreign Travel

6.2.4 Contract Travel Agencies

6.2.5 Contract Airfares

6.2.6 Contract Lodging

6.2.7 Car Rental Firms

6.2.8 Credit Cards

6.2.9 Authorization to Travel for Employees, Students and Residents

6.2.10 Authorization to Travel for Consultants and for Services Performed by Persons Other Than Employees

6.2.11 Travel Advances

6.2.12 Purchases of Airline Tickets

6.2.13 Purchase of Airline Tickets for Official Visitors

6.2.14 General Reimbursement Policies

6.2.15 Receipts for Travel Expenses

6.2.16 Packaged Travel Arrangements

6.2.17 Apartment Lease

6.2.18 Business and Personal Combination Trips

6.2.19 Voucher Form and Account Section Usage

6.2.20 Travel Voucher General Instructions

6.2.21 Transportation Expenses on Travel Voucher

6.2.22 Meals and Lodging Expenses on Travel Voucher

6.2.23 Other Reimbursable Travel Expenses on Travel Voucher

6.2.24 Travel to Washington, D.C.

6.2.25 State Fuel Cards

6.3 PROPERTY CONTROL

6.3.1 General Policy

6.3.2 Acquisition of State Property

6.3.3 Deletion of State Property

6.3.4 Changes and Reporting

6.3.5 Physical Inventories

6.3.6 Texas Surplus Property Agency

6.3.7 Equipment Moves

6.3.8 Property Removal Permit

6.4 BURSAR

6.4.1 Responsibility

6.4.2 Cash Receipts/Deposits

6.4.3 Petty Cash Fund

6.4.4 Investment of Funds

6.5 PAYROLL SERVICES

6.5.1 Processing

6.5.2 Types of Payrolls

6.5.3 Instructions for Hourly/Overtime Pay

6.5.4 Payroll Reporting

6.5.5 Payment to Employee for Additional Services

6.5.6 Payment to Nonresident Aliens

6.5.7 Direct Deposit

6.5.8 Stipend Payments to Students

6.6 GENERAL SERVICES

6.6.1 Responsibility

6.6.2 General Stores

6.6.3 Warehousing

6.6.4 Central Receiving

6.6.5 Linen Services

6.6.6 Mail Services

6.6.7 University Vending Services

6.6.8 University Dining Services

6.7 PURCHASING

6.7.1 Policies

6.7.2 General Purchasing Procedures - Commodities

6.7.3 Special Purchasing Procedures - Commodities

6.7.4 General Purchasing Procedures - Services Over $5,000

6.7.5 Special Purchasing Procedures - Services

6.7.6 Delivery Follow-up and Expediting

6.7.7 Other Information

6.7.8 Reporting of Service Contracts

6.8 HISTORICALLY UNDERUTILIZED BUSINESS (HUB)

6.8.1 Policy

6.8.2 Administration and Responsibilities

6.8.3 Definitions

6.8.4 Good Faith Effort Goals

6.9 BOOKSTORE

6.9.1 Responsibility

6.9.2 Orders

6.9.3 Required Book Lists

6.9.4 Departmental Manuals

6.9.5 Graduation Caps and Gowns

6.9.6 Return Policy

6.10 ENDOWMENTS

6.10.1 Endowments

6.10.2 Gifts: Acceptance, Processing, and Solicitation

6.10.3 Establishment and Management of Endowments

Chapter 6 - Table of Contents