When separating from the UT Health Science Center, the following steps should begin upon notification of your separation and must be completed no later than your last day of employment.
Research and Lab Faculty and Staff - Additional steps may be required for individuals involved in Research. Refer to the Research section below for detailed information.
Employees who owe fines or have missing keys must report to UT Police to clear on their last day of employment. Otherwise, all items can be turned in to the deparment.
Note: If the employee returned their parking permit, they may request a temporary permit at any of the security gates on their last day of employment.
This section pertains to faculty and staff members involved in research which may include human subjects, laboratory animals, FDA regulated test articles, internal or external funding, radioactive, chemical or biohazardous materials.
When separating from the UT Health Science Center, contact the following offices, as applicable. Do this as early as possible to ensure adequate time to complete any necessary actions. You should communicate with your department once the applicable offices have been notified and the respective requirements are completed.
Click on any of the links below to view more detailed information. When you click the link, text will appear on your screen. To suppress the information, click the link again and the text will be hidden from view.
Environmental Health & Safety
Have you ever served as a principal investigator of a lab?
Are there any radioactive, chemical or biohazardous materials for which you are responsible?
For principal investigators, contact EHS for proper decommissioning of the laboratory. Please refer to the Decommissioning Policy. In addition, ensure all equipment, such as radiation dosimeters, is returned to your department.
To request safety records (training, dosimetry, exposure monitoring, etc.), complete the Request for Safety Records Form and fax it to 210-567-2965.
For any questions, call 210-567-2955.
Institutional Animal Care Program
Have you ever served as a principal investigator for an animal research study?
If so, contact the Institutional Animal Care Program office by e-mail: firstname.lastname@example.org or by phone: 210-567-8260.
Institutional Review Board
Have you ever served as a principal investigator for a human research study?
If so, contact the Institutional Review Board office by e-mail: email@example.com or by phone: 210-567-8250.
Lab Animal Resources
Do you have any research animals being housed?
If you have any research animals being housed, please contact Lab Animal Resources at 210-567-6166.
Office of Clinical Research
Have you ever served as a Principal Investigator on a project involving human subjects?
Office of Sponsored Programs
Are you a faculty member that participates in an active sponsored award?
If you are a principal investigator and/or faculty member that has committed effort on an active sponsored award, please have your department administrator contact the Office of Sponsored Programs about your separation. Separation of non-faculty members does not require notification regardless of their participation on sponsored awards.
For questions, contact the Office of Sponsored Programs at
firstname.lastname@example.org or 210-567-2340.
Have you submitted an invention disclosure, filed for a patent, or commercialized any intellectual property during your employment with the institution?
If you have submitted an invention disclosure, filed for a patent, or commercialized any intellectual property during your employment at the institution, please e-mail STTMPatents@uthscsa.edu or call (210) 562-4000.
If you have ever executed any of the following documents through STTM, please contact us at STTMPatents@uthscsa.edu or call (210) 562-4000:
IDF - Invention Disclosure Form
CDA - Confidential Disclosure Agreement
NDA - Non-Disclosure Agreement
MTA - Materials Transfer Agreement
For information regarding final paycheck or benefits, go to Employee Separation Process Home.