Call for Abstracts

The Scientific Planning Committee is pleased to invite attendees to contribute abstracts for the fourth Advancing the Science of Cancer in Latinos Conference, to be held on February 21-23, 2024, in San Antonio, Texas.

The overarching theme of the conference is “The Intersection of Health Equity, Biology and Cultural Paradigms on Cancer Control, Prevention, and Treatment.”

We invite abstracts across four broad themes:

1. Advancements in Screening, Diagnosis, Treatment, and Survivorship in High-Mortality Cancers
2. Engaging Patients and Communities in Basic Science, Clinical Research, and Delivery of Care
3. Addressing the Influence of Social Determinants of Health on Participation in Research and Cancer Health Equity
4. Innovative Approaches or New Ways of Thinking about Cultural Factors to Reduce Latino Cancer Health Disparities

Poster Session

All abstracts will be reviewed and scored by the Scientific Planning Committee and considered for poster presentation. Posters will be available for viewing during the Abstract Session, February 22, 2024, where all conference attendees will be able to network.

Rapid Fire Session

To encourage participation from early-career investigators and provide an opportunity and platform to present their work, the 2024 conference program will feature a Rapid-Fire Session, scheduled for the afternoon of February 21, 2024. This session will highlight a limited number of highly rated abstracts, as selected by the Scientific Planning Committee, represented as oral presentations only (no poster). Each presenter will give a 5-minute oral presentation followed by a general Q&A with the audience.

Abstract Submission Instructions 

Attendees are required to submit an abstract no later than 11:59 PM CST on November 30, 2023. All abstracts must use the Abstract Template and be submitted via email to latinocancer@uthscsa.edu. Please follow the instructions below. Abstracts in any other format will not be accepted.

Rules and Regulations for Abstract Submission

• An author may not submit more than three abstracts in any order of authorship.
• If your abstract is accepted for presentation, the presenting author must register for the conference by the early bird registration deadline, December 18, 2023.
• Abstracts submitted and accepted for the 2024 Advancing the Science of Cancer in Latinos Conference may not be presented at any other meeting or published prior to February 22, 2024.
• Work in progress may be submitted.

Abstract Submission Checklist

• Abstract template and layout
  • All submissions must use the abstract template (click here for template).
  • It is recommended that the content of the abstract be divided into appropriate sections (i.e., background, methods, results, conclusion etc.).
  • Abstract should be no longer than 250 words, including subheadings.
  • Abstracts must use 12-point, Times New Roman font.
• Indicate the proposed abstract theme.
• Include a descriptive abstract title.
• Include all authors that contributed to the abstract.
  • Underline the name of the presenter(s).
  • Indicate if the presenter(s) are early-career investigators*
  • Indicate with an asterisk (*) the name of the corresponding author.
  • Provide the name and email address for the presenter(s) and the corresponding author.
• Include all authors’ affiliations.
  • Author affiliations should include institution name, city, state, and country.
• Abbreviations are allowed if they are described in full at the first mention.
• Do not use charts or images.
• Do not include references.

*An early-career investigator is an investigator who has completed their terminal research degree or end of post-graduate clinical training, whichever date is later, within the past 10 years and has not previously competed successfully as a Program Director / Principal Investigator for a substantial NIH independent research award.

Notification of Abstract Status 

A confirmation email including an abstract ID number will be sent upon receipt of submission. Decision notifications will be sent by January. All notices and instructions will be sent by email to the corresponding author.

Poster Submission Instructions

If your abstract is accepted for the poster session, you will be responsible for developing a poster using the following guidelines:

• X Banners
  • Posters must be 24 X 63 to fit on vertical x-banners. Vertical x-banners will be provided.
• Template
  • Please use the PowerPoint poster template to prepare your poster. Posters in any other format will not be displayed due to the limited availability of x-banners. The template is the exact size that your poster needs to be.
  • Click Here for Template
• Content
  • You may change the layout of sections, fonts, colors, and add your institution’s logo, but your poster must conform to the 24 x 63 size.
  • The top of the poster should feature the title of the project/program, the principal investigator, and any other contributors.
  • The content of the poster should be divided into appropriate sections (i.e., background/introduction, methods, results, conclusions, significance/impact, etc.).
  • Include illustrations if possible – figures, tables, color photographs, charts, etc.
  • Avoid use of fancy fonts. Simple serif fonts (i.e., Times New Roman) are easier to read than sans (without) serif fonts (i.e., Geneva).
• All posters must be identified with the primary program affiliation of the presenter and noted which grant and core usage the research was supported by.
• The material should be well labeled and legible from 2 yards away.
• Posters must have grommets that are ½ an inch in from the edges on all four corners of the poster. Please see the pictures below.

Front View of X-Banner	Side View of X-Banner	Back View of X-Banner

Registration  

If your abstract is accepted for the poster session, all presenters are required to register for the conference by the early bird registration deadline, December 18, 2023.

To register for the conference, click here.

To reserve your hotel, click here.

Printing Your Poster

If your abstract is accepted for the poster session, you may print your poster at your institution or at the UT Print Shop. If you are printing your poster at your institution, please ensure that your poster is the correct size (24 X 63) and that your poster has grommets that are ½ an inch in from edges on all four corners of the poster. If you would like to have your poster printed through the UT Print Shop, please see below for additional instructions.

Ordering Your Poster through UT Print Shop

The cost to print your poster through UT Print Shop is $75.00.

If your abstract is accepted for the poster session, a payment authorization form will be emailed to you. The payment authorization form will need to be completed and emailed to LatinoCancer@uthscsa.edu along with your completed poster.

Once we receive your completed poster and payment authorization form, we will submit your print request and collect the $75.00 payment. Please submit the printing and payment authorization form and your poster for printing by January 29, 2024, 5:00 PM CST to ensure that it is ready in time for the poster session. If you do not submit it by January 29, UT Print cannot print your poster.

Delivery & Picking Up Your Poster

Rapid Fire Session

If your abstract is accepted for the rapid-fire session, you will be responsible for developing a short PowerPoint presentation using the following guidelines:

• Content and Format
  • Highlight the major contribution of your work in five (5) slides.
  • The content of your presentation should be divided into appropriate sections (i.e., what is the problem, why is it important, how did you address it, and what are the major results and conclusions).
  • Make sure your PowerPoint presentation is in 16:9 format. You can click on the “Design” tab in PowerPoint, then click on Slide Size”. You should choose “Widescreen (16:9)” from the drop-down menu.
• You MUST send your 5-slide PPT to LatinoCancer@uthscsa.edu by 11:59 PM CST on February 12, 2024 (no extension).

Abstract Timeline