ERMS - Enterprise Research Management System
Transforming Research Management
ERMS is UT Health San Antonio’s implementation of the Huron Research Suite, a comprehensive software solution designed to relieve administrative burden and free up time for mission-focused activities. ERMS assists in transforming business processes to facilitate exceptional research administration service delivery, increase transparency, and automate workflows.
When implementation is completed (CY2025) the following modules will be available on a single platform:
Agreements (e.g., contracts, MOUs, data use agreements)
Conflict of Interest & Conflict of Commitment
Institutional Review Board
Grants Management
Institutional Animal Care & Use Committee (IACUC)
Laboratory Animal Management
Agreements Module (Live May 2023)
The Agreements Module handles all research-related agreements managed by the Office of Sponsored Programs (OSP) from receipt through contract termination. All research related agreements, including, but not limited to, Non-Disclosure Agreements (NDAs), Clinical Trial Agreements (CTAs), Material Transfer Agreements (MTAs), and Data Use Agreements (DUAs), should be submitted through ERMS. If you are not certain of the type of agreement or if OSP should review it, ERMS has an agreement type option of "I don't know" that can be selected.
If you have any questions about your agreement, the review process, or the Agreement Module, please email contracts@uthscsa.edu.
OSP Training Videos
- Overview (Sharepoint video-link site)
- Adding Proxies Video and PDF
- ERMS Agreements User Guide (PDF): ERMSA_training_May2023.pdf
- Job Aid – Ancillary Review (PDF): AncillaryReviews_JobAid_May2023.pdf
- Approving (former COP) Ancillary Review (PDF): AncillaryReview_IAARinstructions_v1.pdf
- ERMS Agreements, Email Notification Overview (PDF)
Huron Training Videos
COI & COC Module (Go-live October 2023)
Conflict of Interest and Conflict of Commitment module will replace the current iDisclose application. With a modern user interface, this module will improve compliance while reducing administrative burden.
Huron Training Videos
IRB Module (Coming Soon 2023)
The IRB module will establish an electronic submission and review platform to facilitate high-quality, efficient and compliant reviews for human subjects research conducted at the institution.
Please send feedback/questions concerning
ERMS - IRB: ERMSHELP@UTHSCSA.EDUBulletins and Communications
General FAQ