Personnel Change

Personnel changes must be submitted for all human subjectHuman Subjecta living individual about whom an investigator conducting research: 1) obtains information or biospecimens through intervention or interaction with the individual, and uses, studies, or analyzes the information or biospecimens; OR 2) obtains, uses, studies, analyzes, or generates identifiable private information or identifiable biospecimens.  researchResearcha systematic investigation, including research development, testing and evaluation, designed to develop or contribute to generalizable knowledge.   protocols (including exempt studies) whether utilizing the UT Health San Antonio IRB or an external IRBExternal IRBAn IRB operated by an organization other than UTHealthSA   .   Only personnel listed on the currently approved personnel form (e.g. Form B-2, Inst M) are allowed to engage in human subject research. 

Changes in study personnel are submitted using the process outlined below to the OCR.

Note:

A change to PI/Co-PI or new/updated conflict of interestConflict of Interestrefers to situations where the individual has the opportunity to influence the Health Science Center's business, administrative, academic, research, clinical, or other decisions in ways that could lead to personal financial gain or advantage or could appear to cause bias in the design, conduct, or reporting of research or educational activities.   disclosure are be submitted through the UT Health San Antonio IRB amendment process or Institutional Modification process (for external IRB studies).

Adding new duties or removing critical duties to those currently approved by the IRB may require an IRB amendment.

New Personnel Submission Checklist

• Personnel must finalize the following prior to submission:

  • Research Scope of Practice (signed by OCR Director)
  • Required Training (e.g. Human Subjects Training [CITI], GCP training)

Submission Instructions

Note: OCR will not accept / withdraw submissions if Research Scope of Practice and required training are not complete.

• To change (add/remove) one person on up to 5 protocols

  • Download the Change in Personnel form and save on your computer desktop.
  • Email the form to OCRmail@uthscsa.edu. Copy the PI(s) on the email.
• For all other personnel changes
  • Update appropriate, currently approved document containing personnel (e.g. Inst M, B-2, etc.).
  • Email the modified form to OCRmail@uthscsa.edu. Copy the PI(s) on the email.