Process for your Ph.D. or M.S. Defense Date and Degree Approval at Graduate Faculty Council
To schedule your final defense for Doctoral and Masters submit the following documents 1 week prior to your intended defense date:
1) Form 40. Electronic signatures will be accepted.
2) Submit one copy of abstract, Vita, and CV to the Graduate Dean’s Office
3) Reserve room with room scheduling. Contact your Academic Coordinator to assist you with a room reservation for your defense.
4) submit a headshot photo for your defense flyer.
Submitting to ProQuest
The Proquest/UMI website provides publishing guides regarding your options for traditional publishing versus open access publishing and registering for copyrights. There are fees associated with some of these additional options. There is no fee for the traditional publishing of theses and dissertations.
The process is very straightforward: In the center box, click on "Submit my Dissertation/Thesis." One important point to remember is when you are asked to type the title of your dissertation do not copy and paste, this must be typed out. You are required to submit your dissertation/thesis to the publishing company ProQuest/UMI for electronic publishing/storage. You do not need to purchase a bound copy from ProQuest. You must select "submit" at the end in order for the GSBS office to receive your dissertation/thesis.
Steps to Degree Approval at the Graduate Faculty Council
Submit the following items at least 1 week prior to the next GFC meeting which is scheduled on the second Friday of each month. If you have any questions, contact your COGS Assistant or Amber Yuker (email@example.com) in the Graduate Dean’s Office.
1) Form 41 (for MS) or Form 43 (for Ph.D.) with electronic or original signatures. All electronic signatures must be official time-stamped signatures, such as an Adobe signature.
2) Approval Page with electronic or original signatures by all faculty on your Supervising Committee. Please note that the approval page is used in the bound copy of your dissertation or thesis. If collecting original signatures and if you plan to have more than one copy of your dissertation or thesis bound, it is recommended that you collect signatures on more than one approval page, though only one copy is required.
3) Upload a final, committee-approved, PDF of your dissertation/thesis to ProQuest for review. For questions or trouble uploading to ProQuest, please contact Alex De Jesus (firstname.lastname@example.org).
4) You will receive an email confirmation when your dissertation/thesis meets formatting requirements.
Following Approval at Graduate Faculty Council
You will receive notification from your COGS Assistant if you received degree approval at the GFC.
Click here for a template for the Title Page
Click here for a template for the Abstract Page
Click here for a template for the Approval Page
For BME students only - Click here for templates for Title & Abstract Pages.
Click here for an example of the correct formats for abbreviations in text
Click here for an example Table of Contents Page
Click here for an example Title Page
Click here for an example Approval Page
Click here for an example Dedication Page
Click here for an example Abstract Page
Click here for an example List of Figures
Click here for an example Literature Cited Page - Numbered Block Format
Click here for an example Literature Cited Page - Hanging First Line Format
Library Copyright Permission
Binding of Dissertation
Binding your dissertation/thesis is not required. It is optional if you would like to have your dissertation/thesis bound by the UT Health SA library. If you would like to have your dissertation/ thesis bound, you will need to submit a binding form. If your department or mentor is going to pay for one or more bound copies, please obtain the required account information from your department.
Note: The UT Health SA library will not print or make copies of your dissertation/thesis. The student must duplicate however many copies they wish to have bound, place each copy in an individually-labeled envelope with their name clearly printed on the outside that indicates its contents.
Survey of Earned Doctorates
Survey of Earned Doctorates (for Ph.D. only)*
*Please complete the survey online. A copy of the certificate will be mailed to the GSBS office.
For dissertations and theses, please see the following timelines:
February 2021 Degree Conferral Timeline
May 2020 Degree Conferral Timeline
June 2020 Degree Conferral Timeline
August 2020 Degree Conferral Timeline
December 2020 Degree Conferral Timeline
For manuscripts, please see the following timelines:
February 2021 Manuscript Degree Conferral Timeline
May 2020 Manuscript Degree Conferral Timeline
June 2020 Manuscript Degree Conferral Timeline
August 2020 Manuscript Degree Conferral Timeline
December 2020 Manuscript Degree Conferral Timeline
For graduation in absentia, please see the following timelines:
February 2021 In Absentia Degree Conferral Timeline
August 2020 In Absentia Degree Conferral Timeline
For a Commencement Checklist, please see the following document:
May 15 Graduation Information and May 14 Rehearsal Information
Commencement exercises for the Graduate School of Biomedical Sciences will be held Friday, May 15, 2020, at 4:00 p.m. at The University of Texas Health Science Center at San Antonio's Holly Auditorium. A reception immediately follows the commencement in the Holly Auditorium Foyer.
To register to participate in commencement, please CLICK HERE.
Please be aware of the following important details for those of you who plan to attend the commencement ceremony as well as the rehearsal and commencement dinner the day before:
* Rehearsal will be held at 2:00 p.m. on Thursday, May 14 in the Holly Auditorium. Please make every effort possible to attend with your hooding professor. The practice is expected to last one hour.
* Commencement Dinner will be held at 6:00 p.m. on Thursday, May 14 on Long Campus in the Holly Auditorium Foyer. A separate invitation will be emailed to you.
* All degree candidates will wear the traditional cap, gown, and hood. Regalia orders will be ready for pick-up starting around the 1st of May. Upon receipt, please check to make sure that your cap, gown, hood, and tassel are all in the bag. If you did not pre-order regalia, please contact the bookstore ASAP about obtaining regalia from their bulk order. How to wear and carry your hood.
* Please arrive and check-in at the Academic Learning & Teaching Center (ALTC) no later than 3:00 p.m. on Graduation Day, May 15. Please look for Student Sign-In signs upon entry into the building and immediately notify us of your arrival. Academic Learning and Teaching Center Rooms (TBD) will be available beginning at 2:30 p.m. for robing. Although we discourage you from bringing along any valuables, a security guard will be on-site throughout the ceremony.
* Formation of the Line of March will begin promptly at 3:30 p.m. on Friday, May 15 in the courtyard breezeway. Once you have processed into the Holly Auditorium, candidates and participating faculty members will be assigned seating in the front rows. Your guests may be seated in any of the seats behind these reserved rows. We ask that guests arrive and be seated no later than 3:50 p.m. No tickets are distributed for graduation. There is no limit on the number of guests per graduating student.
* The Office of Student Life will provide a professional photographer during the commencement ceremony. Prior to commencement, the GSBS office will collect your contact information to send to Flash Photography in order to receive your proofs. It is also appropriate for guests to take photographs during the ceremony.